Project Documentation (2020)

Phase 1 implementation ran from Jan 2019 - July 2020. This section includes documentation specific to this project phase.

Information/ Artifact	Description	Audience	Owner	Status	Tools	Primary Location	Additional Distribution	Access Level	Notes

Information/ Artifact	Description	Audience	Owner	Status	Tools	Primary Location	Additional Distribution	Access Level	Notes
DLP Knowledge Management/ Documentation Plan	This document - overview of significant information artifacts and their locations	DLP Operations	Repository Program Manager	In development	Box	DLP Curation Project Folder		Project Team
DLP Administrative/Contact Information	Administrative information about the Program	Emory customers; peers	DPS Staff	Active/In production	Confluence	Emory Digital Collections site	Project Wiki	Public
DLP Project/Initiative News	News and events for the DLP project and program longer term	Emory customers; peers	DPS Staff	Active/In production	Confluence	DLP Wiki		Public
DLP Project Plan	Formal project plan and schedule used by PMO	DLP Project Team	PMO	Active/In production	Innotas	Innotas	PMO Archive	Project Team
DLP Work Breakdown Structure	Supplemental task tracking	DLP Project Team	Repository Program Manager	Active/In production	Google Drive	DLP Google Drive	DLP Project Box Folder	Project Team	Archive to Box when complete
DLP Project Management Artifacts	Business Case, Charter, Scope, Control Log, Status Reports	DLP Project Team	PMO	Approved	Box	DLP Curation Project Folder	PMO Archive	Project Team
Project/Program Decision Documents	Decision documents developed during the project	Emory stakeholders	Repository Program Manager	Approved	Box	DLP Curation Project Folder		Project Team
Project Team Documents	Meetings, working documents, reference materials	DLP Project Team	Project Team Leads	Active/In production	Box	DLP Curation Project Folder	Google docs; other working spaces	Project Team
DLP Communications Plan	Stakeholder segments, channels, and schedules	DLP Project Team	Repository Program Manager	Active/In production	Box	DLP Curation Project Folder	N/A	Project Team
DLP Project Communications/Presentations	Formal communications, presentations, reports, newsletters	Emory stakeholders; peers	Repository Program Manager	Active/In production	Google Drive; Box	DLP Google Drive	Box; website; emails	LTDS	Some presentations are archived in the Box space for the project; all presentations archived in Google Drive
Preservation Reporting	Quarterly metrics for repository statistics	Emory stakeholders	Preservation Program Manager	Active/In production	Box; Curate; AWS	DLP Curation Project Folder		Project Team
Website Analytics Reporting	Monthly reports for Emory Digital Collections site usage	Emory stakeholders	Lux Product Manager	Active/In production	Google Analytics	DLP Curation Project Folder		Project Team
Digital Preservation Policy Suite	Policy statement regarding scope and mission for preservation	Emory stakeholders; peers	Preservation Program Manager	Approved	Box	DCSC Box Folder	Libguides; Project Wiki; Library website	Public
Curate Deposit Agreement	Deposit assent statement	Library stakeholders; Curate depositors	Repository Program Manager	In development	Curate	Curate	DLP Wiki	Curate users	Should we also post this on the wiki?
Internal Technical Documentation	Details about technical implementation and support	LTDS	LTDS Staff	Active/In production	Confluence	DLP Wiki	Github tickets	LTDS
Code Repositories	Code and readme files	LTDS; Samvera	Software Engineering; Middleware	Active/In production	GitHub	GitHub (multiple)		Public/Private
Product and Sprint Backlogs	Approved implementation work tickets	LTDS	Product Managers	Active/In production	ZenHub; GitHub	ZenHub	Google docs (for planning)	Public	Unrestricted repositories can be seen by other ZenHub users
Product Roadmaps	Long-term product roadmaps	Emory stakeholders; peers	Product Managers	Active/In production	Confluence	DLP Wiki		Public	Roadmunk for longer term

Additional documents

Phase 1 implementation ran from Jan 2019 - July 2020. This section includes documentation specific to this project phase.