Prepared by: Management FRG

Last Revised: Jan 2018

Status: Final

Reviewed by: Deposit FRG, Core Team

Approved by: DLP Steering

Demographics/User Characteristics

• Familiar with repository concepts and standards
• Familiar with repository product interfaces
• Familiar with collections’ content, users, and workflows
• Familiar with Descriptive Metadata practices
• Familiar with original source material
• Familiar with the mission of digital libraries and institutional repositories

Frequency of Repository Use

• Daily to Weekly

General Motivators/Goals

• Managing one or more collections that have been ingested into the repository
• Monitoring access to, and usage of, the collection
• Awareness of activity within a collection (additions, deletions, problems)
• Generating statistics and reports related to inventory, staff activity, and usage of collection content
• Promoting the collection to users
• Coordinating troubleshooting related to the collection’s content

Key Repository Management Tasks

• Provides oversight for one or more collections, or an administrative set of an individual Library's collections in the repository
• Manages user and access permissions for collections and content
• Maintains collection-level metadata and branding such as thumbnails or banners
• Coordinates collection ingests
• Coordinates with depositors to maintain content (metadata, files, access)
• Runs reports related to Collection-level assessment
• Works with collection stewards and content owners to coordinate long term usage of collection material
• Assists with system workflow approvals
• Monitors/runs reports on individual staff users' activity 

Repository Content/Information Desired

• Workflow status dashboard
• User management dashboard/interface
• Staff activity and processing reports
• Collection inventory/statistics reports
• Storage utilization reports
• Access controls for Collection visibility
• Metadata management for Collection information

Library/Unit Interactions

• Typically affiliated with a single Library
• Works with Repository Engineers and Administrator to enhance repository services
• May collaborate with other Libraries’ Collection Managers
• May monitor work performed by Content Curators, Metadata Specialists, and Metadata Editors
• Works with Exhibitions/Communications staff to distribute content