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Repository Management User Profile - Metadata Specialist

Repository Management User Profile - Metadata Specialist

Mar 02, 2018

Prepared by: Management FRG

Last Revised: Jan 2018

Status: Final

Reviewed by: Deposit FRG, Core Team

Approved by: DLP Steering

Repository Experience Level

  • Familiar with digital repository concepts and technologies

  • Familiar with broader Descriptive Metadata standards and local practices

  • Familiar with one or more Emory Libraries’ metadata systems

  • Familiar with specialized digital repository metadata standards

  • Familiar with repository metadata encoding schemes and crosswalking strategies

  • Familiar with repository system services and deposit workflow processes

  • Familiar with national metadata standards and metadata implementations in national repositories (e.g. DPLA)

Frequency of Repository Use

  • Weekly to Monthly

General Motivators/Goals

  • Ensure that metadata standards are used appropriately

  • Ensure metadata is accurate and complete, according to policies and workflows

  • Resolve metadata-related issues across systems

Key Repository Management Tasks

  • Works with Repository Engineers to manage metadata fields and mappings implemented in the repository

  • Maintains local controlled terms/authorities implemented in the repository

  • Utilizes system integrations to harvest and refresh metadata from external systems such as Alma, ArchivesSpace, and Emory FIRST

  • Coordinates/troubleshoots exports of metadata to external environments (e.g. OAI, Primo)

  • Investigates issues related to indexing

  • Performs singular and batch edits/updates to metadata

  • Troubleshoots issues related to ingest of metadata

  • Runs reports related to how metadata is populated/utilized across collections

  • Reviews metadata for accuracy and consistency based on reports

  • Reports related to metadata utilization, population, accuracy, and consistency

  • Metadata versioning, including audit trail for previous edits and reports relating to user activity

  • Views of different metadata segments (Descriptive, Technical, etc.) 

  • Detailed views of metadata (encoding across outputs)

  • Metadata exports (e.g. OAI)

  • Metadata editor or synchronization tool

  • Metadata mappings and configurations information or documentation

Repository Content/Information Desired

  • Access to local vocabulary terms and thesauri

Library/Unit Interactions

  • Most typically affiliated with one individual Library unit

  • May manage metadata across one or more Libraries’ collections