Phase 1 implementation ran from Jan 2019 - July 2020. This section includes documentation specific to this project phase.
| Information/Artifact | Description | Audience | Owner | Status | Tools | Primary Location | Additional Distribution | Access Level | Notes |
DLP Knowledge Management/
Documentation Plan | [This document - overview of significant information artifacts and their locations] | DLP Operations | Repository Program Manager | Approved | Wiki | Confluence | DLP Project Box Folder | Project Team | DLP Administrative/Contact Information | Administrative information about the Program | Emory customers; peers | DPS Staff | Active/In production | Confluence | Emory Digital Collections site | Project Wiki | Public | DLP Project/Initiative News | News and events for the DLP project and program longer term | Emory customers; peers | DPS Staff | Active/In production | Confluence | DLP Wiki | Public | DLP Project Plan | Formal project plan and schedule used by PMO | DLP Project Team | PMO | Active/In production | Innotas | Innotas | PMO Archive | Project Team | | DLP Work Breakdown Structure | Supplemental task tracking | DLP Project Team | Repository Program Manager | Active/In production | Google Drive | DLP Google Drive | DLP Project Box Folder | Project Team | Archive to Box when complete |
DLP Project Management Artifacts | Business Case, Charter, Scope, Control Log, Status Reports | DLP Project Team |
PMO | Approved | Box | DLP Curation Project Folder | PMO Archive | Project Team | Project/Program Decision Documents | Decision documents developed during the project | Emory stakeholders | Repository Program Manager | Approved | Box | DLP Curation Project Folder | Project Team | Project Team Documents | Meetings, working documents, reference materials | DLP Project Team | Project Team Leads | Active/In production | Box | DLP Curation Project Folder | DLP Google Drive; other working spaces | Project Team | DLP Communications Plan | Stakeholder segments, channels, and schedules | DLP Project Team | Repository Program Manager | Active/In production | Box | DLP Curation Project Folder | N/A | Project Team | | DLP Project Communications/Presentations | Formal communications, presentations, reports, newsletters | Emory stakeholders; peers | Repository Program Manager | Active/In production | Google Drive; Box | DLP Google Drive | Box; website; emails | LTDS | Some presentations are archived in the Box space for the project; all presentations archived in Google Drive |
Preservation Reporting | Quarterly metrics for repository statistics | Emory stakeholders | Preservation Program Manager | Active/In production | Box; Curate; AWS | DLP Curation Project Folder | Project Team | Website Analytics Reporting | Monthly reports for Emory Digital Collections site usage | Emory stakeholders | Lux Product Manager | Active/In production | Google Analytics | DLP Curation Project Folder | Project Team | Digital Preservation Policy Suite | Policy statement regarding scope and mission for preservation | Emory stakeholders; peers | Preservation Program Manager | Approved | Box | DCSC Box Folder | Libguides; Project Wiki; Library website | Public | | Curate Deposit Agreement | Deposit assent statement | Library stakeholders; Curate depositors | Repository Program Manager | In development | Curate | Curate | TBD | Curate users | Should we also post this on the wiki? |
Internal Technical Documentation | Details about technical implementation and support | LTDS | LTDS Staff | Active/In production | Confluence | DLP Wiki | Github tickets | LTDS | Code Repositories | Code and readme files | LTDS; Samvera | Software Engineering; Middleware | Active/In production | GitHub | GitHub (multiple) | Public/Private | | Product and Sprint Backlogs | Approved implementation work tickets | LTDS | Product Managers | Active/In production | ZenHub; GitHub | ZenHub | Google docs (for planning) | Public | Unrestricted repositories can be seen by other ZenHub users |
Product Roadmaps | Long-term product roadmaps | Emory stakeholders; peers | Product Managers | Active/In production | Confluence | DLP Wiki | Public | Roadmunk for longer term? | User Guides | User help, FAQs, and product guides | Repository users | DPS Staff | Active/In production | Confluence | DLP Wiki | Public | Additional documents
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