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Phase 1 implementation ran from Jan 2019 - July 2020. This section includes documentation specific to this project phase.

Information/
Artifact

Description

Audience

Owner

Status

Tools

Primary Location

Additional Distribution

Access Level

Notes

DLP Knowledge Management/
Documentation Plan

This document - overview of significant information artifacts and their locations

DLP Operations

Repository Program Manager

In development

Box

DLP Curation Project Folder

Project Team

DLP Administrative/Contact Information

Administrative information about the Program

Emory customers; peers

DPS Staff

Active/In production

Confluence

Emory Digital Collections site

Project Wiki

Public

DLP Project/Initiative News

News and events for the DLP project and program longer term

Emory customers; peers

DPS Staff

Active/In production

Confluence

DLP Wiki

Public

DLP Project Plan

Formal project plan and schedule used by PMO

DLP Project Team

PMO

Active/In production

Innotas

Innotas

PMO Archive

Project Team

DLP Work Breakdown Structure

Supplemental task tracking

DLP Project Team

Repository Program Manager

Active/In production

Google Drive

DLP Google Drive

DLP Project Box Folder

Project Team

Archive to Box when complete

DLP Project Management Artifacts

Business Case, Charter, Scope, Control Log, Status Reports

DLP Project Team

PMO

Approved

Box

DLP Curation Project Folder

PMO Archive

Project Team

Project/Program Decision Documents

Decision documents developed during the project

Emory stakeholders

Repository Program Manager

Approved

Box

DLP Curation Project Folder

Project Team

Project Team Documents

Meetings, working documents, reference materials

DLP Project Team

Project Team Leads

Active/In production

Box

DLP Curation Project Folder

Google docs; other working spaces

Project Team

DLP Communications Plan

Stakeholder segments, channels, and schedules

DLP Project Team

Repository Program Manager

Active/In production

Box

DLP Curation Project Folder

N/A

Project Team

DLP Project Communications/Presentations

Formal communications, presentations, reports, newsletters

Emory stakeholders; peers

Repository Program Manager

Active/In production

Google Drive; Box

DLP Google Drive

Box; website; emails

LTDS

Some presentations are archived in the Box space for the project; all presentations archived in Google Drive

Preservation Reporting

Quarterly metrics for repository statistics

Emory stakeholders

Preservation Program Manager

Active/In production

Box; Curate; AWS

DLP Curation Project Folder

Project Team

Website Analytics Reporting

Monthly reports for Emory Digital Collections site usage

Emory stakeholders

Lux Product Manager

Active/In production

Google Analytics

DLP Curation Project Folder

Project Team

Digital Preservation Policy Suite

Policy statement regarding scope and mission for preservation

Emory stakeholders; peers

Preservation Program Manager

Approved

Box

DCSC Box Folder

Libguides; Project Wiki; Library website

Public

Curate Deposit Agreement

Deposit assent statement

Library stakeholders; Curate depositors

Repository Program Manager

In development

Curate

Curate

DLP Wiki

Curate users

Should we also post this on the wiki?

Internal Technical Documentation

Details about technical implementation and support

LTDS

LTDS Staff

Active/In production

Confluence

DLP Wiki

Github tickets

LTDS

Code Repositories

Code and readme files

LTDS; Samvera

Software Engineering; Middleware

Active/In production

GitHub

GitHub (multiple)

Public/Private

Product and Sprint Backlogs

Approved implementation work tickets

LTDS

Product Managers

Active/In production

ZenHub; GitHub

ZenHub

Google docs (for planning)

Public

Unrestricted repositories can be seen by other ZenHub users

Product Roadmaps

Long-term product roadmaps

Emory stakeholders; peers

Product Managers

Active/In production

Confluence

DLP Wiki

Public

Roadmunk for longer term

...


Additional documents

Child pages (Children Display)
sorttitle


Phase 1 implementation ran from Jan 2019 - July 2020. This section includes documentation specific to this project phase.


Additional documents

Child pages (Children Display)
sorttitle