Note: this documentation is still under development; additional sections are forthcoming.

Overview

The book import process includes the following steps, some of which will require assistance from the LTDS team:

Preparation of pull-list spreadsheet with metadata and file paths per volume
Export of Alma records for all books/serials in the collection
Preparation of Collection-level metadata spreadsheet
File transfer of all needed files, using the directory structure recorded in the pull-list filepaths
Curate bulk import process

Metadata Preparation

Digitized books utilize metadata from two sources: the original pull-list spreadsheet used for digitization reviews as well as Alma catalog records.

The table below lists Pull-list metadata fields/columns which are required for ingest into the repository.

The following are also required in books and serials’ Alma records for ingest into the repository:

Title
Date Issued or Date Created

Reformatting Pull-List Spreadsheets for Curate Ingest

The following spreadsheet template shows the required formatting for a Curate-ready pull-list. While the pull-lists prepared during the digitization and review process may vary, the following spreadsheet columns are required for Curate's bulk import method. For information about metadata requirements, see the Cor Metadata Field Usage documentation.

Note: additional metadata is also extracted from Alma/MARC catalog records; the following fields are recommended for the pull-list itself.

* Required pull-list fields are indicated with an asterisk.

Some file path related column heading names may vary in the original pull list depending on what it was created.

Pull-list Heading(s)	Curate Heading	Explanation
Item Number	Item ID	A numeric ID for each individual work in the spreadsheet(e.g. the original row number). Recommended for cross-referencing across pull-list versions later.
N/A	source_collection_id	This will be populated by the ingest team once the Collection has been provisioned in Curate.
N/A	Non-unique Title	Indicate "Yes" if the title is known to have multiple copies, editions, or child volumes: this helps the ingest team create parent-child works later.
N/A	deduplication_key*	A unique ID for each individual volume in the collection; typically an ARK or barcode number. This will be added by the ingest team.
OCLC Number, Barcode, DigWF ID	other_identifiers	concatenated list of other local identifiers e.g. barcode, digwf ID, OCLC #, etc. Identifiers should contain a prefix indicating their type, and multiple values should be separated by pipes
PID	emory_ark	Emory ARK id, if applicable
MMS ID or Alma MMSID	system_of_record_ID*	Alma MMSID for the catalog record from which additional metadata will be extracted during import. The prefix "alma:" should be added to each ID.
Institution	institution*	Name(s) of institutions providing the material, e.g. Emory University
Holding Repository	holding_repository*	Name of Library providing the material
Administrative Unit	administrative_unit	Name of administrative unit within the Library, if applicable
Call Number	CSV Call Number	The call number will be supplied from Alma, but it is useful to have this on the pull-list for reference.
Enumeration	Enumeration	Volume-level enumeration, if applicable (e.g. Volume 1, Copy 1, Edition etc.)
CSV Title	CSV Title	Title will be supplied from Alma, but it is useful to have this on the pull-list for reference.
Content Type	content_type*	Supplied as URI. Recommended value: http://id.loc.gov/vocabulary/resourceTypes/txt
Rights - Public Note/MARC 590 Field	emory_rights_statements*	The Emory Libraries supplied rights statement
Rights - Internal Note	internal_rights_note	Additional internal rights notes or documentation
Desc - RightsStatement.org Designation (URI)	rights_statement*	Supplied as URI from rights statement.org values, e.g. http://rightsstatements.org/vocab/NoC-US/1.0/
Visibility	visibility*	See available access controls (Public, Public Low View, Emory Low Download, Rose High View, Private)
Data Classification	data_classifications*	Emory defined data classification type: Public, Confidential, Internal, Restricted
Sensitive/Objectionable Material	sensitive_material	Indicate "Yes" if the volume contains sensitive material
Sensitive/Objectionable Material Note	sensitive_material_note	Provide additional context for any sensitive material determination
Transfer Engineer	transfer_engineer	The name of the digitization technician
Barcode	Barcode*	This is used to generate certain volume-level filenames. The barcode number should also be added to other_identifiers with the prefix "barcode:"
Base Path	Base_Path*	The base directory path where content files are stored on the server
Mbytes or MB Size	MBytes*	The overall file size for all content files in the work
pdf_path or PDF Path or PDF_Path	PDF_Path**	The base directory path for volume-level PDF file for the work
PDF Count or PDF_Cnt	PDF_Cnt**	The count of PDF files to be imported
XML Path, xml_path, OCR Path, our_path	OCR_Path**	The base directory path for volume-level OCR file for the work
OCR Count, OCR_Cnt, XML Count	OCR_Cnt**	The count of volume-level OCR files to be imported
Images Path, TIFF Path, Disp_Path	Disp_Path*	Directory containing the page level image files (TIFFs) > Primary Content: Preservation Master File
TIF Count, Images Count, Disp_Cnt	Disp_Cnt*	The count of page-level image files to be imported
Txt Path, Text Path, Txt_Path	Txt_Path**	Directory containing the page level plain text files > Primary Content: Transcript File
Txt Count, Txt_Cnt, Text Count	Txt_Cnt**	The count of page-level text files to be imported
POS Path, POS_Path	POS_Path**	For Kirtas outputs: directory containing the page level POS files > Primary Content: Extracted Text File
POS Count, POS_Cnt	POS_Cnt**	For Kirtas outputs: count of page level POS files to be imported
ALTO Path, ALTO_Path	ALTO_Path**	For LIMB outputs: directory containing the page level Alto XML files > Primary Content: Extracted Text File
ALTO Count, ALTO_Cnt	ALTO_Cnt**	For LIMB outputs: count of page-level ALTO xml files to be imported
METS Path, METS_Path	METS_Path**	For LIMB outputs: directory for volume-level METS file to be imported
METS Count, METS_Cnt	METS_Cnt**	For LIMB outputs: count of volume-level METS file to be imported
Rights - Digitization Basis	Accession.workflow_rights_basis	Rights basis determination (e.g. Public Domain) for digitization
Rights Access Basis - Review Date	Accession.workflow_rights_basis_date	Date of rights review (EDTF format)
N/A	Accession.workflow_rights_basis_reviewer	Name of individual or office performing rights review
Rights Access Basis - Note	Accession.workflow_rights_basis_note	Rights-related notes about digitization/preservation
Rights - Digitization Basis - Note	Accession.workflow_notes	General notes about digitization/preservation or aquisition
N/A	Ingest.workflow_rights_basis	Rights basis determination (e.g. Public Domain) for ingest and access level
N/A	Ingest.workflow_rights_basis_date	Date of rights review (EDTF format)
N/A	Ingest.workflow_rights_basis_reviewer	Name of individual or office performing rights review
N/A	Ingest.workflow_rights_basis_note	Rights-related notes about ingest or migration
Ingest/Migration Event Note	Ingest.workflow_notes	General notes about ingest or migration, e.g. Migrated to Cor repository from LSDI Kirtas workflow during Phase 1 Migrations, 2019

** Required for import, depending on digitization output.

Additional Preparation Steps

It is strongly recommended to sort the pull-list CSV by the title column prior to submitting it for ingest. This helps the repository ingest team to identify multiple editions of the same work as well as parent-child relationships.

If a Collection is being split into multiple pull-lists, please identify whether the Title is known to have other copies, editions, or child volumes so that the repository ingest team can be aware of this in the future. This can be done by indicating "Yes" in the Non-Unique Title column.

Information about Metadata Extracted from Alma Records

As noted above, the pull-list provides certain metadata for the repository, but additional fields are extracted from MARC records exported from Alma:

conference_name
contributors
copyright_date
creator
date_created
date_digitized
date_issued
edition
extent
content_genres
local_call_number
place_of_production
primary_language
publisher
series_title
subject_geo
subject_names
subject_topics
table_of_contents
title
uniform_title

For more information about MARC mappings and field reformatting, see the MARC to Cor mapping worksheet.

Filename Conventions for Bulk Import

The Curate bulk-import process is optimized to work with the following filename conventions in use within digitized book collections. If your collection's files use a different convention, please contact LTDS for support.

Volume-Level Files

The Curate book import preprocessor makes the following assumptions:

Kirtas outputs expect that a filename is supplied in the CSV, using "Output" as the base filename for the volume-level PDF and OCR files:
- Output.pdf
- Output.xml
LIMB outputs will not have an explicit filename supplied in the CSV, and instead will generate a filename using the barcode number for the volume as the filename for the volume-level PDF and METS files:
- [Barcode#].pdf
- [Barcode#].mets.xml

Page-Level Files

While file naming practices may vary, it is strongly recommended that all filenames contain or end with a numeric part sequence, such as "0001.tif". The Curate book import preprocessor makes the following assumptions about page-level files:

Kirtas filenames have 4 digits using 0 as padding (0001.tif, 0085.tif, etc. )
LIMB filenames have 8 digits using 0 as padding (00000001.tif, 00000085.tif, etc.)

Some file sequences start with zero, some with one. This should be identified as part of the collection preparation process.

Works whose filename sequences include an additional prefix such as an OCLC number should also be identified as part of the collection preparation process.

Page Contents:

Preparing Digitized Book Collections for Ingest