Permissions and user categories
- Elizabeth Roke
Users are assigned to one of the following permission categories in ArchivesSpace. PLEASE assign new users to an existing permission group and do not create custom user permissions. If a permission is needed that is not in one of the groups below, please contact the product owner to create a new user category.
System Administrator
The administrator(s) of Emory University's ArchivesSpace instance.
Has all read/write and functional permissions for all repositories sharing the ArchivesSpace installation.
Repository Manager
Equivalent to the person or persons with primary responsibility for managing collections and collection data for a particular repository. Each repository should have at least one assigned repository manager who will have the responsibility for assigning permissions and user groups to users of their repository.
create and run a background job
cancel a background job
create/update/delete controlled value records
manage this repository (change groups and other settings)
create/update accessions in this repository
create/update resources in this repository
create/update digital objects in this repository
create/update event records in this repository
delete event records in this repository
suppress the major record types in this repository
delete the major record types in this repository
view suppressed records in this repository
view the records in this repository
create/update classifications and classification terms
delete classifications and classification terms
initiate import jobs
cancel an import job
create/update/delete subject records
create/update/delete agent records
create/update/delete vocabulary records
merge agent/subject records
merge the major record types in this repository
manage RDE templates
create/update top container records
delete/bulk update top container records
create/update/delete container profile records
create/update/delete location profile records
create/update assessment records
delete assessment records
create/update/delete repository assessment attributes definitions
Collections Manager
Equivalent to staff who accession, process, and manage collections
create and run a background job
cancel a background job
create/update accessions in this repository
create/update resources in this repository
create/update digital objects in this repository
create/update event records in this repository
delete event records in this repository
suppress the major record types in this repository
delete the major record types in this repository
view suppressed records in this repository
view the records in this repository
initiate import jobs
cancel an import job
create/update/delete subject records
create/update/delete agent records
merge agent/subject records
merge the major record types in this repository
create/update top container records
delete/bulk update top container records
create/update/delete container profile records
create/update/delete location profile records
create/update assessment records
delete assessment records
Processing Archivist
Equivalent to staff who arrange and describe collections but do not accession.
create and run a background job
cancel a background job
create/update resources in this repository
create/update digital objects in this repository
create/update event records in this repository
view the records in this repository
initiate import jobs
cancel an import job
create/update/delete subject records
create/update/delete agent records
create/update top container records
delete/bulk update top container records
create/update assessment records
delete assessment records
Processing Assistant
Equivalent to staff who assist archivists with arranging and describing collections, such as student assistants.
create/update resources in this repository
create/update digital objects in this repository
create/update top container records
view the records in this repository
Conservation staff
view the records in this repository
view suppressed records in this repository
create/update digital objects in this repository
create/update event records in this repository
Non-collections Staff
Equivalent to staff who do not accession or process collections, but do need to view information about collections, agents, and subjects.
view the records in this repository
view suppressed records in this repository