Prepared by: Deposit FRG

Last Revised: March 2018

Status: Final Draft

Approved by:

Repository Management Relationship: Collection Manager, Metadata Specialist

Demographics / User Characteristics

• Library staff or student assistant
• May work with Academic Department Program Mediator and/or Student Submitter to complete workflow
• Supports repository ingest workflows such as ETD submissions, faculty scholarship submissions, or campus materials
• Not a content creator
• Familiar with repository ingest workflows and interfaces
• Varied levels of familiarity with underlying repository architecture

Frequency and Type of Repository Deposit Use

• Daily
• Self-Deposit / Staff Deposit (for proxy work) 

General Motivators / Goals

• Usher self-deposited materials through full deposit process
• Augment scholarship available in repository and visible on faculty profiles
• Ensure proper submission of material by submitters

Key Deposit Tasks

• Move harvested content and metadata into deposit workflow
• Perform proxy deposit for harvested publications
• Edit or augment metadata of self-deposits in accordance with local standards
• Evaluate self-deposits for copyright adherence
• Route self-deposits to mediators
• Approve self-deposits for ingest
• Host workshops surrounding self-deposit and provide support to self-depositors

Repository Content / Information Desired

• Campus shared data feeds
• Guidance on local metadata entry standards
• Access to local vocabulary terms and thesauri
• Status and progress notifications for material being ingested
• Verification of successful uploads and ingests
• Audit trail / log of deposit activity in workflow

Type of Material Deposited

• Textual information (from students/faculty - PDF, MS Office formats) - often the primary content
• Still images, video, research data (from students/faculty) - regular and increasing
• Research data (from students/faculty) - infrequent, but increase expected. Sometimes accompanying publication, sometimes standalone
• Other/complex objects (from students/faculty) - rare, but increase anticipated

Library/Unit Interactions

• Library Deposit Supervisor supports all schools on campus